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Process
The three methods for rendering outsourcing services are as follows:
- Remote Access: - We could log in to your server & post the entries.
- Using an ASP version.
- Server Based: We can host a server in our center or a web farm, with restricted access.
1. Remote access
- Send us the Source Docs - You Scan the Documents & upload to a secure server, e-mail them to our mail box or place it in your computer for our access.
- We Connect to Your Computer via internet securely- We connect to your computer using a remote desktop access service like GoToMyPC.com or Secure VPN
- We Update the Books and logout - You come to office the next morning and find the books updated on your computer!
Currently we are following this method, as this is very cost effective and the data will remain with the client only. Data access, retrieval, addition, modification & storing will be from one data location.
2. Application Service Providers
- Send us the Source Docs - You Scan the Documents & upload to an ASP secure server.
- We Use the ASP server software - We login to ASP server and update the books
- We Update the Books and logout - You login to the online accounting software via internet whenever you need - 24x7 - and see the updated books. There are ASPs which provides online accounting on a Virtual Desktop atmosphere.
Online QuickBooks
Similar to ASPs, we can use online QuickBooks Package to update your books of accounts. (www.accounting.quickbooks.com) No other application programs are available online like QuickBooks.
3. Server Based
- Send us the Source Docs - You Scan the Documents & upload to a secure server OR e-mail them to our mail box
- We update your books - We update your books the same day. You will have to provide us a back up copy of your books regularly.
- We give you the Updated Books - We mail the updated books to your e-mail or load them on to a secure server. You come to office the next morning and download the updated books from the server to your computer.
“Source Documents” that are to be scanned & transmitted
- Purchase Invoices
- Check Stubs which includes all payments
- Daily consolidated sales report – if any (or we take all bank deposits as sales)
- Credit Card Statements
- Bank statements
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